Data Conservation Policy - EuropeCareers

Data Conservation & Privacy Policy

HANOVER EUROPECAREERS PRIVATE LIMITED
CORPORATE COMMITMENT: EuropeCareers facilitates international recruitment and education for healthcare professionals and students. Because we transmit highly sensitive professional and personal data between our offices in India and our corporate partners in Germany, we strictly adhere to international data conservation protocols aligned with the General Data Protection Regulation (GDPR).

1. Scope of Data Collection

To successfully navigate the German labor market, secure employment contracts, and process federal visas, EuropeCareers requires specific categories of personal data. This includes:

  • Identity & Contact Data: Government-issued passports, national IDs, residential addresses, and digital contact information.
  • Professional & Academic Data: Curriculum Vitae (CV), academic transcripts, B1/B2 language certificates (Goethe/TELC), and nursing/medical licenses.
  • Compliance Data: Police Clearance Certificates (PCC), financial documentation for Blocked Accounts (Sperrkonto), and statutory health insurance records.

2. Purpose of Data Processing

Your data is processed strictly for the execution of your career and educational relocation to Germany. This includes:

  • Profile optimization and submission to German hospitals, clinics, and corporate employers.
  • Facilitating admissions for Ausbildung (vocational training) and university partners.
  • Liaising with the German Embassy and foreign immigration authorities for Defizitbescheid (recognition notices), work visas, and Chancenkarte applications.

3. Data Conservation & Retention

EuropeCareers enforces strict data minimization principles. We retain your information only for the duration necessary to fulfill our contractual recruitment services.

  • Active Candidates: Data is conserved securely throughout your language training, interview phases, and successful relocation to Germany.
  • Inactive Profiles: If a candidate ceases communication for a continuous period of 30 days, the file is classified as "Inactive" and securely archived. Unused profile data is permanently purged from our primary servers after 12 months of inactivity.
  • Legal & Financial Retention: Invoices, payment records, and signed agreements are retained for up to 7 years to comply with Indian and German corporate tax and audit regulations.

4. International Data Transfers

To execute our services, your data will be securely transferred between our international branches and authorized third parties. We do not sell or trade candidate data. Transfers are strictly limited to:

  • Internal Operations: Secure server transfers between India (Kanpur, Bangalore, Siliguri) and Germany (Lügde, Bad Pyrmont, München).
  • German Authorities & Employers: Relevant health ministries, prospective employers, and embassy officials.

5. Candidate Data Rights

You maintain rights over your personal data, including the right to request a copy of your file, correct inaccuracies, or request permanent deletion (Right to be Forgotten). Please note: Requesting the erasure of your data while a visa or recruitment application is actively processing will result in the immediate termination of your contract without refund.

India Queries: kanpur@europecareers.in | +91 93361 44483
Germany Queries: info@europecareers.de | +49 1516878 4625

Data Conservation Policy Agreement Download